We Are Looking for You!

Part-time or contract (hours flexible; project-based or ongoing support). Average 15 hours/week

Competitive hourly wage commiserates with experience and candidate fit ($25-$35/hour)

Role Overview

We are seeking a highly organized, proactive Administrative & Project Workflow Coordinator to support leadership and cross-functional projects on a part-time or contractual basis. This role is ideal for someone who excels at bringing structure, follow-through, and clarity to fast-moving, visionary environments.

Our leadership team is passionate and deeply engaged, and often stretched thin. This role exists to provide operational backbone—tracking decisions, coordinating workflows, managing follow-ups, and ensuring that meetings and projects result in clear next steps and action.

This is a hands-on, execution-focused role.

Key Responsibilities

Project & Workflow Support

• Track tasks, deadlines, and deliverables across multiple projects
• Coordinate follow-ups and ensure accountability across workstreams
• Proactively clarify priorities, next steps, and ownership

Meeting & Administrative Coordination

• Schedule meetings and manage calendars as needed
• Prepare agendas, capture notes, and document decisions and action items
• Maintain organizational “memory” by tracking what was decided and what comes next

Systems, Templates & Process Improvement

• Create and maintain templates for meetings, task tracking, and documentation
• Develop lightweight policies and procedures to improve consistency and efficiency
• Introduce tools that support organization, project management, and communication

Tools & AI Exploration

• Research and recommend tools (including AI-based supports) for:
• Project and workflow management
• Administrative efficiency
• Social media organization and strategy

Communication & Collaboration

• Communicate clearly and confidently across teams
• Ask questions, surface inconsistencies, and remove barriers to progress
• Support leadership with proactive reminders and coordination

Ideal Candidate

• Highly organized, detail-oriented, and deadline-driven
• Comfortable working independently with minimal oversight
• Proactive and confident communicator who is not afraid to “push” for clarity
• Service-oriented and motivated by supporting others’ success
• Interested in systems, tools, and AI-driven efficiency
• Comfortable working behind the scenes without a need for recognition

Time Commitment

• Flexible part-time hours or contract-based engagement
• Ideal for someone balancing multiple clients or responsibilities

Apply on linkedin: https://www.linkedin.com/jobs/view/4358353819/